02/24/26
THE REGULAR MEETING OF THE MALDEN HOUSING AUTHORITY
The regular meeting of the Malden Housing Authority (MHA) was held on February 24, 2026, at 8:30 AM at the office of the Authority, 630 Salem Street, Malden, MA 02148. All votes are by roll call with remote Commissioners.
COMMISSIONERS ATTENDING: William P. Hurley and Karin H. Nystrom
COMMISSIONERS ATTENDING REMOTELY: Frank M. Molis and Joan M. Chiasson
COMMISSIONERS ABSENT: Emmanual Marsh
MHA STAFF: Stephen G. Finn and Barbara A. Hooley
MHA STAFF ATTENDING REMOTELY: Thomas P. Callaghan
1. APPROVAL OF MINUTES 2-10-26
The Board reviewed the minutes of the 2-10-26 meeting.
After due discussion and upon motion duly made by Karin H. Nystrom and seconded by Joan M. Chiasson, it was unanimously:
VOTED: To approve the 2-10-26 meeting minutes.
Ayes: Joan M. Chiasson, William P. Hurley, Frank M. Molis and Karin H. Nystrom
Nays: None
2. APPROVAL OF THE BILLS AND SIGNING OF CHECKS None
3. FINANCIAL MATTERS
A. CBIZ CPA'S P.C.--Invoice
The Board analyzed an invoice dated 2-16-26 in the amount of $7,050.00 from CBIZ CPA's P.C. for 2nd payment for work completed on MHA's FY2025 audit with cost paid as allocated by the Finance Director.
After due discussion and upon motion duly made by Frank M. Molis and seconded by Karin H. Nystrom, it was unanimously:
VOTED: To approve and authorize payment in the amount of $7,050.00 from CBIZ CPA's P.C. for 2nd payment for work completed on the FY2025 audit with cost paid as allocated by the Finance Director.
Ayes: Joan M. Chiasson, William P. Hurley, Frank M. Molis, and Karin H. Nystrom
Nays: None
B. MANETTE DONOVAN Esq--Training Sessions (2)
The Board considered a request for approval and authorization for Manette Donovan Esq to conduct two (2) training sessions consisting of Fair Housing and CORI (Criminal Offender Record Offender Information), together of approval of payment up to $8,4000.00 with cost paid as allocated by the Finance Director.
After due discussion and upon motion duly made by Joan M. Chiasson and seconded by Frank M. Molis, it was unanimously:
VOTED: To approve and authorize Manette Donovan Esq to conduct two (2) training sessions as detailed above, together with approval of payment up to $8,4000.00 with cost paid as allocated by the Finance Director.
Ayes: Joan M. Chiasson, William P. Hurley, Frank M. Molis and Karin H. Nystrom
Nays: None
C. NEW ENGLAND AFFORDABLE HOUSING MANAGEMENT ASSOCIATION (NEAHMA)--Maintenance Expo
The Board examined a request for approval and authorization for up to twelve (12) MHA Maintenance staff to attend the NEAHMA Maintenance Exposition being held on 4/29/26 at Gilette Stadium. The staff will require a hotel accommodation for the evening before the event, registration fees, meals, mileage reimbursement and approval to spend up to $12,000.00 if all expected Maintenance staff attend with cost as allocated by the Finance Director. The Executive Director noted that the amount is an estimate and staff may not be able to attend due to scheduling conflicts and will keep the Board updated of the status of this event.
After due discussion and upon motion duly made by Karin H. Nystrom and seconded by Joan Chiasson, it was unanimously:
VOTED: To approve and authorize up to twelve (12) MHA's Maintenance staff to attend the NEAHMA Maintenance Expo at a total cost of up to $12,000.00 as detailed above with cost as determined by the Finance Director.
Ayes: William P. Hurley, Joan M. Chiasson, Frank M. Molis and Karin H. Nystrom
Nays: None
D. THE ADVOCATE NEWSPAPERS, INC (MALDEN ADVOCATE)--Invoice
The Board studied an invoice dated 2/20/2026 in the amount of $480.00 from Advocate Newspapers, Inc. for a published MHA bid advertisement for the upcoming Springdale Development Paving Project in the (2/20/26) edition with cost to be paid by the State through CapHub.
After due discussion and upon motion duly made by Karin H. Nystrom and seconded by Frank M. Molis, it was unanimously:
VOTED: To approve and authorize payment in the amount of $480.00 to Advocate Newspapers, Inc. as detailed above with cost to be paid by the State through CapHub.
Ayes: Joan M. Chiasson, William P. Hurley, Frank M. Molis and Karin Nystrom
Nays: None
E. MASSACHUSETTS GROUP INSURANCE COMMISSION (GIC)--Invoice
The Board evaluated a request for approval of payment up to $10,000.00 to the GIC for the FY2025 Administrative Fee invoice with cost as allocated by the Finance Director. The Executive Director noted that the Board will be informed of actual amount of invoice once received.
After due discussion and upon motion duly made by Joan M. Chiasson and seconded by Frank M. Molis, it was unanimously:
VOTED: To approve and authorize payment in the amount up to $10,000. to the GIC for the yearly FY2025 Administrative Fee.
Ayes: Joan M. Chiasson, William P. Hurley, Frank M. Molis and Karin Nystrom
Nays: None
4. POLICIES AND CONTRACTS None
5. REVIEW OF CHARITABLE REQUESTS
The Board perused a request from the Malden High School Alumni Association for a donation for Hall of Fame Banquet being held on May 1, 2026.
After due discussion and upon motion duly made by Karin H. Nystrom and seconded by Joan M. Chiasson, it was unanimously:
VOTED: To approve and authorize donation in the amount of $100.00 to the Malden High School Alumni Association with cost paid by the COCC.
Ayes: Joan M. Chiasson, William P. Hurley, Frank M. Molis and Karin Nystrom
Nays: None
6. CORRESPONDENCE, PUBLICATIONS AND COMMUNICATIONS:
a) PHADA Advocate-2-18-26
7. REVIEW OF APPROVED FOR PAYMENT CAPITAL INVOICES, REQUISITIONS FOR PAYMENT AND ALL OTHER APPLICABLE PROJECT DOCEMENTATION (EDIFICATION ONLY)
a) Application and Certificate of payment dated 1/31/26 in the amount of $51,957.40 from M.L. Schmitt, Inc for work on the Forestdale 667-1 Electric Load Replacement project with cost paid by the state through CapHub.
b) Invoice dated 12/19/25 in the amount of $182,166 from Socotec AE Consulting, LLC for work completed on the Forestdale ModPhase Project with cost paid by the State through CapHub.
c) Proposed change order (#13) dated 2/13/26 in the amount of $24,961.08 from South Coast Improvement Company for work on the Suffolk Manor (AMP 2) gas to electrification project with cost paid by the CFP.
d) Four (4) change orders (below) from Deiulis Brothers Construction as part of the Forestdale ModPhase Project with cost paid by the State through CapHub.
| Change Order Proposal Number | Date | Project | Amount |
|---|---|---|---|
| 165047-CR-0075 | 2-19-26 | LULU Elevator Camera | $5,544.50 |
| 165047-CR-076 | 1-15-26 | Rewire Mini Split | $1,666.25 |
| 165047-CR-0077 | 2-19-26 | Permit Fee Adjustment | $24,090.82 |
| 165047-CR-0078 | 2-19-26 | Offset sink drains-Building B | TBD |
8. REVIEW OF APPROVED TRAINING AND CONFERNCE OFFERINGS--Reminder
a) NAHRO WASHCON 2026-March 9th-11th 2026 Grand Hyatt Hotel Washington DC.
b) "Save the Date" MassNAHRO Legislative Advocacy Day at the State House on Monday, April 13, 2026.
c) PHADA 2026 Annual Convention and Exhibition-June 10th through 13th, 2026-Chicago, IL.
d) NERCNAHRO Annual Convention-Monday, June 22nd through Thursday, June 25th at the Seacrest Beach Resort, Falmouth, MA.
9. OPEN DISCUSSION None
ADJOURNMENT
After due discussion and upon motion duly made by Karin H. Nystrom and seconded by Frank M. Molis, it was unanimously:
VOTED: To Adjourn
Ayes: William P. Hurley, Joan M. Chiasson, Frank M. Molis and Karin H. Nystrom
Nays: None
Adjourned at 9:00AM
Joan M. Chiasson, Secretary